5 ways to ensure you’re compliant with paid leave laws
1. Review FFCRA and HFWA resources to understand paid leave requirements
Yes, these laws are confusing; we’re still wrapping our heads around them! But, there are some great resources that summarize the key “need-to-know” info for employers:
- ASAP Help Center: Check out our webinars, overviews, and FAQs on paid leave and other employment laws
- DOL FFCRA Website: Scroll to the bottom of the page for a variety of resources, including paid leave FAQs, fact sheets, and more
- HFWA INFO#6A: 4-page summary of requirements with examples and guidelines
2. Notify employees and display applicable paid leave posters
To satisfy notification requirements, provide your employees with copies of the following applicable posters via email and in your handbook, as well as display with the other labor law posters.
3. Revise paid leave policies to align with applicable laws
FFCRA & HFWA paid leave requirements are minimum — you can offer a more generous policy. Compassion, flexibility and understanding are paramount in navigating these challenging times. Don’t completely overhaul your employee handbook just yet – more Colorado labor laws changes are on the horizon.
4. Document, document, document
You must document all qualifying paid leave taken under FFCRA and HFWA. Create a leave request form and track qualifying hours and wages. This is especially important if you are planning to claim FFCRA tax credit. CDLE’s INFO#6A has a great summary of documentation requirements, which align with federal guidelines.
5. Notify your payroll processor and bookkeeper of FFCRA and/or HFWA qualifying wages
Wages paid under FFCRA and/or HFWA should be tracked separately, so it’s important that you communicate this information to those who are handling your payroll and books.