Administration / Document Control

Property owners come and go, but ASAP can provide your HOA with stability and continuity. From start to finish, you can count on ASAP to:

• Plan and conduct your HOA meetings including:
  • Noticing meetings
  • Prepare agendas and minutes
  • Run meetings according to Robert’s Rules of Order
  • Administer voting requirements, including proxy votes and quorum
• Maintain all your HOA records including:
  • Updated list of owners with contact information
  • Create and maintain a full set of governing documents
  • Store all your records on a dedicated website for maximum convenience
  • Provide secure records archives
• Communicate on your behalf:
  • Facilitate owner communications
  • Respond to title company and realtor inquiries
  • Track all closings
  • Serve as your registered agent with Colorado Secretary of State’s Office
  • Coordinate insurance coverage and handle insurance claims
• Ensure proper compliance:
  • Ensure compliance with governing documents and statutes
  • Compliance with Colorado Senate Bill 100

A Dedicated Website Just for You

ASAP will create and maintain a website exclusively for you. Your site will become a useful and valuable resource for your HOA, linking all owners wherever they are 24/7.

• Post all your meeting information including agendas, minutes & voting info
• Message boards, calendar of events and contact information
• All governing documents stored in compliance with SB100
• Access budgets, insurance policy details, financial reports and recent sales
• View some of our HOA websites by using the pull down menu in the upper right hand corner of this page.

Bookkeeping and Financial Services

Let ASAP take care of all your bookkeeping and financial duties. Homeowner volunteers don’t always have the skills necessary to keep your HOA finances running smoothly. ASAP can help keep your HOA in the black and headache-free.

• Create and maintain your budgets
• Dues / special assessment invoicing, collection and enforcement
• Analyze, verify and pay all bills
• Track cash flow
• Accurately record all income and disbursements
• Run financial reports
• Bank statement reconciliation
• Tax returns